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Devising tools and processes for intuitive traceability
DOCUMENT & ASSET
MANAGEMENT
Digital processes have become synonymous with business innovation in recent years, but that doesn’t mean that document management has become simple or straightforward. Especially in fields with complex reporting requirements, records management has become difficult to standardize and streamline, even with the promising potential of process automation.
The Over J team is constantly helping new and existing clients overcome these hurdles, providing asset and document management services that help save time, money and frustration.
Simplifying compliance with streamlined reporting
Our forward-thinking approach to documentation, process development and database management allows our clients to find a better path forward. We carefully consider your compliance and technology requirements, alongside your business strategies and goals, to devise solutions tailor-made for your success.
What does that look like in practice?
Developing digital libraries to ensure teams across an organization can easily identify and order the supplies they need.
Devising digitization strategies to migrate hardcopy records to cloud-based databases.
Creating document taxonomies to improve the organization and traceability of paper and digital records.
Anticipate tomorrow’s questions today, with Over J
At Over J, our mission is to make our clients’ lives simpler. When we devise document management solutions for industrial organizations, we want to do more than organize existing information – we want to future-proof their systems for what’s around the corner. Our consultants apply their industry experience and technical expertise to devise flexible document and asset management solutions that will stand the test of time and simplify future iteration and improvement. Connect with us to see how your organization can benefit from our approach.
WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU -
WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU - WHAT WE CAN DO FOR YOU -
Gap analysis and strategic planning
With our document management solutions, we develop the tools needed to streamline and standardize your current processes. To do this, first, we need to identify where improvements can be made. Our consultants conduct a gap analysis to compare your current processes against industry best practices. Then, we begin mapping an improved process and work closely with you to develop a project plan that is tailored specifically to your business needs.
Process and system implementation
Once you decide to implement a document management system, several factors must be considered. The first step is determining what type of document management system your organization needs, which could include cloud-based, on-premises or hybrid document storage options. We’ll help you make a decision suited for your budget and security requirements, as well as what technology will be the most flexible as your needs change.
Data mining and analytics
One of the most important functions of a document management system is retrieving information quickly. As document management systems have become increasingly sophisticated, many options now support advanced features like data mining and analytics. Data mining and analytics enable you to analyze large amounts of unstructured data and extract meaningful insights, providing valuable insight into your existing document data and processes.
Records review and quality assurance
Before and after we’ve implemented any changes to your existing records or asset management, the Over J team ensures that every document, record or asset is accounted for. Our consultants keep detailed records throughout the entire process of any database or document management system migration. We also make sure that your new records comply with relevant legal regulations, while also ensuring your document management system meets industry standards.
